Board Notes Edit page

MARCH 2026 BOD NOTES:
The March Agenda was approved.
The February Minutes were approved.
The financial statements and reconciliations were reviewed and approved.
The 2026 Budget was approved and will be sent to the owners.
The BOD reviewed and made changes to the Responsibilities List.
The cost invoices were reviewed and approved.

FEBRUARY 2026 BOD NOTES:
The February Agenda was approved.
The January BOD Minutes were approved. 
The BOD reviewed the financial statements, reconciliations and CD investments.
The transfer of funds from FNB to Schwab was made.
The BOD reviewed and approved the proposed budget.
The cost invoices for February were approved.
Some leaking from ice damming was reported. 
An inspection of roofs will be done when the snow is gone.

JANUARY 2026 BOD NOTES:
The January Agenda was approved.
The December 2025 Minutes were approved.
The BOD reviewed the financial statements and reconciliations.
$25,000. was transferred to the Schwab Reserve account.
Matured CDs were reinvested.
The BOD is working on the budget which will be completed for the Februaary meeting.
Secretarial, bookkeeper and Northern Greens invoices were reviewed and approved.

DECEMBER 2025 BOD NOTES:
The December Agenda was approved.
The November Minutes were approved.
The financial statements were reviewed and reconciled.
The BOD transferred $25,000 to the Schwab Reserve Account.
The Schwab CDs which matured in December were reinvested.
The bookkeeper and Northern Greens invoices were approved.
AWWU sent notice that one building had a large increase in usage.
The individual unit owners were notified to follow up on any leakage.

NOVEMBER 2025 BOD NOTES:
The November Agenda was approved.
The October BOD Minutes were approved.
The BOD reviewed the financial statements.
The BOD approved moving as much money as possible into the Reserve Account.
The Schwab interest rates have fallen 1%.
The BOD is working on contracts for summer of 2026.
Secretarial, bookkeeper and Northern Greens invoices were approved.

OCTOBER 2025 BOD NOTES
The October Agenda was approved.
The September BOD Minutes were approved.
The BOD reviewed the financial statements and approved transfer of monies to the Schwab reserve account.
There are two new unit owners.
Northern Greens and SpitShine have continuing contracts with the HOA.
Secretarial and sidewalk repair costs were approved.

SEPTEMBER 2025 BOD NOTES:
The September Agenda was approved.
The August BOD Minutes were approved.
The BOD approved transfer of the 3rd quarter reserve monies from FNB to Schwab.
Anna and Elisa, bookkeeper. met with the CPA to discuss his review and taxes
Greatland Trees removed dead and dying  trees and trimmed others.
Four driveways asphalt were replaced due to severe cracking and heaving.
The secretarial, bookkeeper and Northern Greens invoices were approved for payment.

AUGUST 2025 BOD NOTES:
The August Agenda was approved.
The July Minutes were approved.
The BOD approved the transfer of monies to the Schwab account for reinvestment.
The financial accounts were reconciled.
The reroofing for 2025 was completed.
The CPA continues to work on the financial review for year 2024.
GreatLand 's proposal was reviewed and approved for tree removal and trimming.
Four driveways with many cracks  were approved for asphalt replacement.
SpitShine is scheduled for late September to clean all front and rear gutters.
The bookkeeper and secretarial costs were approved.

 JULY 2025 BOD NOTES

The July Agenda was approved.
The June BOD minutes were approved.
The bank accounts were reviewed and reconciled. 
Schwab CDs maturing will be used to pay the roofing costs
The roofing company provided compensation, insurance and licensing documentation.
The 2024 financial records are with the CPA who is working on the review.
The State Farm insurance policy was paid.
SpitShine will clean gutters and do ross removal in September.
The mail posts were replaced.
The bookkeeper and secretarial costs were approved.

JUNE 2025 BOD NOTES:
The June Agenda was approved.
The May Minutes were approved.
The monthly financials were reviewed and reconciled.
Roof replacement for 5 units will begin in July.
The CPA is working on the 2024 financial review.
GreatLand Tree Service will be trimming trees.
Two mail  posts will be replaced.
Yard Sale is scheduled for July 19th.
The bookkeeper and Northern Greens invoices were approved.
The insurance bills for 2025-26 were sent to owners.

MAY 2025 BOD NOTES:
President Rayli called the meeting to order. There was a quorum. Lee was excused as he was traveling.
The May Agenda was approved.
The April BOD Minutes were approved.
The reserve deposits and FNB balances were reviewed.
Schwab was contacted regarding insurance coverage for the CDs.
Maturing CDs have been reinvested at Schwab.
Two roofing replacement quotes have been received.
Lee is working on other roofing quotes.
Financial review is underway.
Alaska Windows completed the cleaning of those owners who signed up for services.
GreatLand and one of the BOD members walked all of the grounds  and determined which trees needed trimming or removal. GreatLand will send the BOD a cost estimate.
Northern Greens walked the swampy area behind Circle units and will provide an estimate and work proposal.
The State Farm agent provided an analysis of the replacement costs for all buildings.

APRIL 2025 BOD NOTES
The meeting was called to order by President Rayli Wilson. There was a quorum and all members were present.
The April Agenda was approved.
The March BOD Minutes were approved.
The transfer of FNB funds to the Schwab Reserve account was completed for the first quarter.
The BOD discussed the Annual meeting and presentation of facts.
The BOD discussed the roofing work for 2025. Several units need repairs and one 5 unit building will be replaced in the summer.
GreatLand will be contacted about the need for spraying or injecting against spruce bark beetles.

MARCH 2025 BOD NOTES:

The meeting was called to order by President Rayli Wilson. All members were present and there was a quorum.
The March Agenda was approved.
The February BOD Minutes were approved.
A motion to transfer FNB funds to Schwab for the first quarter reserve  payment was made, seconded and approved.
The BOD decided to send each owner a copy of thee 2024 budget and the actual costs for 2024-2025.
The BOD approved the Northern Greens summer contract proposal. 
SpitShine will be contacted in April to clean roofs of debris before the guttters are cleaned.

FEBRUARY 2025 BOD NOTES:

The meeting was called to order by President Rayli Wilson at 2:04pm
Rayli, Lee and Anna were present. There was a quorum.
The March Agenda was reviewed and approved
The February BOD Minutes were approved.
The BOD reviewed the FNB and Schwab financials.
A motion was made by Anna, and approved, to transfer funds into the Schwab account .
A motion was made by Anna that the 2025 deposits to Schwab be $100,000. Motion was approved.
The annual meeting  is scheduled for late April. Anna will contact Beautiful Savior School regarding use of the gym.
There were several maintenance issues discussed and resolutions made concerning repairs.
The BOD approved mailing the 2024 actual budget costs, the 2025 proposed budget and the annual meeting notices.
The Northern Greens summer contract was discussed and approved.
The bookkeeper, secretarial, and Northern Greens February bills were approved. 

JANUARY 2025 BOD NOTES:
The meeting was called to order by President Rayli Wilson at2:10pm.
 Rayli, Anna Webb and Lee Darbous were present. 
There was a quorum. Donna Swanson, member, was also present.
The November- December BOD Minutes were approved.
The January Agenda was approved.
The Schwab account received the $25,000 transfer in December.
There was a discussion with FNB concerning direct deposit.
FNB charges 3% for every credit card transfer. There is no fee for bank debit card transactions.
The BOD continues to work on the 2025 budget for a more definitive breakdown of expenses.
The BOD approved a motion to shred several years  prior to 2020 of CGOA documents.
Taxes will have to be paid on the Schwab CD interests amount.
The BOD approved payment of the costs for the bookkeeper and Northern Greens.

 NOVEMBER-DECEMBER 2024 BOD NOTES
The November- December Agenda was approved.
The October BOD Minutes were approved.
The Treasurer reported on the bank and Schwab accounts and reconciliations.
CDs which matured were reinvested.
The BOD approved the transfer of $25,000 from the general operating account to Schwab.
The BOD will meet in January to draft the 2024 budget.
Crew Cut Lawns have been contracted for summer maintenance of lawns.
The BOD approved a bonus for the bookkeeper for her outstanding performance during 2024.The 2021 audit will be posted on the WEB page.
The Beautiful Savior auditorium will be scheduled for the April 18th Annual meeting.

JANUARY 2023 BOARD NOTES
The January Agenda was approved.
The December Board Minutes were approved.
The Treasurer reported on the bank account reconciliations.
The budget continues to be updated.
Earhart Roofing was approved to completed the roofing replacements on 5 units this summer.
The BOD is working on retaining vendors for summer maintenance issues.
The BOD discussed the Triad Reserve Study and its three options.

 December 2022 BOD NOTES
The December Agenda was approved.
The November BOD Minutes were approved.
Treasurer Mark reported on the bank account reconciliations.
He reported on the CDs interest rates at Schwab which are 3.0 to 3.7%
The BOD members will close the North Rim account and transfer remaining monies to First National Bank.
All designated reserve account monies have been deposited.
There was a discussion of insurance coverage, reserve study and the 2023 budget.
All three issues will be addressed in 2023.